5 Things I've Learned In 20+ Years As A Project Manager

Before becoming a full-time photographer, I worked as a Project Manager in different industries for more than 20 years. I worked in everything from Hospitality, to Telecommunications, to Consumer Electronics, to Fashion. My projects were of all sizes and scopes. But, when I transitioned to photography I thought that all those years of sweat and tears were going to go to waste. Luckily, I soon realised that Project Management skills are transferable and are very useful in all types of industries.

In all our jobs, we have skills that can easily be used in other roles or industries. You are not just one thing, even if it is easier for the majority of people in your life to put a label on you. If you are a lawyer, you have the skills to be a therapist. If you are a cook, you have the skills to be a wedding photographer. If you are a receptionist, you have the skills to be a project manager. What all these roles have in common is that they all have skills that can be transferred from one to the other.

This brings me to the first lesson that I learned as a Project Manager:

1. The words project management may sound intimidating, but in reality, we are all project managers already in our daily lives. Even if it is in a very informal way. If you are baking, you are managing a small project. If you are planning vacations for the family, that is a medium-size project. If you are renovating your whole house, that is a larger-scale project. In all these examples, you have a scope, a start and an endpoint, you have your tools and resources, and you have to work within a budget. These types of projects might not qualify for a mention in your CV, but if you enjoy doing them that means that you have the skills needed to run a project.

2. The second lesson that I learned is that Not All Projects Are Created Equal. Projects come in all shapes and sizes. From the informal aforementioned ones to the more complex projects. And there is not just one way to run a project. If you run a business, you may perfectly create your own Project Management procedures that work for what you do. However, there is a very powerful reason to subscribe to an already existing methodology that fits your industry: standardisation. If you want to be able to communicate with other people and businesses who also run projects, you've got to speak the same language. This is particularly helpful when you seek Project Management tools and software, when you onboard new staff, or when you communicate with partners and suppliers.

3. This leads me to the third lesson. Every organisation and every industry organizes its projects in different ways. This is the reason why there are so many methodologies. Each methodology is adapted for a specific way of working. Different industries choose different methodologies. PMI (waterfall) is one of the most traditional ones, best suited for linear projects like manufacturing, construction or even photoshoots. Agile works best for the software industry, where you are constantly releasing deliverables instead of waiting until the end of the project as you do on traditional methodologies. Prince2 was created by the UK Government and it is best suited for large-scale projects, particularly Government IT Projects.

4. If it doesn't have an end it's not a project. This sounds like something obvious, but if you don't define a start point and an endpoint for your project, you are not running a project. You might actually be running a process. A project, by definition, needs to have a beginning, an ending and at least one goal that needs to be achieved by the end of the project. This goal needs to be something that you can measure and that you can evaluate after the project has ended.

5. The process of project management never ends. Projects end; Project Management doesn't. Most Project Managers are running several projects at the same time. The process of managing projects requires that you follow up on the status of each project with regularity. When managing your project and following up on your tasks on a regular basis, you get motivated as you see the tasks being accomplished. Every time that you tick a task off your to-do list or you move a post-it in your Kanban, you are one step closer to completing the project. Additionally, by following up daily on the progress of your projects you can minimise risks before they happen or identify if things are not going as planned and apply corrections as soon as you discover them.

A Project Manager is someone who plans, organizes, evaluates, directs, controls, and leads the project from conception to completion. Being able to juggle several projects at the same time is a mandatory ability for a Project Manager.

Project Management requires a combination of soft skills and hard skills, but in my experience, it's the soft skills that are quite crucial. You must be self-motivated, flexible, methodic and a problem-solver. And above all, you must enjoy running projects and bringing structure to chaos. Funny enough, I just described myself in these two last phrases. Do you recognise yourself too?

Photo credit: I can’t remember who took this image. Probably my boss. We were on a 3h-train on our way to a meeting, preparing the last details of our presentation. Do I look corporate enough?

Do you like what you just read? Consider becoming a patron on patreon.com/jccandanedo where you can learn more about my creative process and the stories behind my images. I’d love to have you as part of my Patreon community.

You can also subscribe to my weekly blog posts here!

Which Skills Do You Need As A Photographer?

Recently, one of the most searched topics on the internet, according to the Exploding Topics website, was the word Ikigai. Ikigai is a Japanese concept that refers to "what makes life worth living". It doesn't surprise me that, in the post-truth times we are living, where ethically dubious practices seem to be becoming the norm, people are looking into doing something fulfilling with their lives.

When I left the corporate world to become a photographer, I was also looking for my reason for being. And I think that after many years of trying different things, I successfully found it. My work makes me happy and gives me purpose.

However, as I was writing this post, I asked myself why is it that I do some genres of photography and not others. Is it because I don't like them or is it because I don't have the skills or personality to do them? Admittedly, one can always acquire new skills with enough training, but there are certain types of jobs that also require a particular type of personality.

I decided to write a list of the traits and skills that I considered that photographers need depending on the type of work that they are doing. It is a very subjective list, and not everyone has all of the elements that I suggest, but I think it's a good guide for those who are starting in the industry and have yet to decide for one genre of photography or the other:

• Fashion: you must love clothes and understand the inner-workings of the industry. This type of photography is all about how the clothes we wear make us feel. Fashion gives photographers a lot of creative freedom, playing with fantasy and the theatrical.

• Beauty: shooting beauty requires a lot of attention to detail and knowledge of lighting. Like with product photography and still life, it requires a lot of patience. But, because you are photographing humans, it also requires people skills and empathy.

• Portraiture: probably one of the genres of photography in which your people skills can make or ruin an image. Taking someone's portrait requires a lot of empathy and an ability to get people to share with you their real selves.

• E-commerce: it's a fast-paced environment, with lots of repetitive tasks. You need a knowledge of what type of images sell. A lot of people say that this type of work is where creativity goes to die, but it pays the bills. Bigger brands have their own in-house staff, but studio owners and freelance photographers also cater to this part of the industry.

• Still-life / Food / Interiors: photographing still-life, food or interiors might be the opposite of a fast-paced e-commerce environment. It can be a slow process that requires a lot of patience and attention to detail and a very good understanding of how light behaves in different environments and on different surfaces.

• Street: this genre of photography requires good reflexes and always being alert to what is going on around you. You must be physically fit, as you will spend many hours on the streets trying to find the perfect photo or waiting for the perfect weather conditions, a task that also requires a lot of patience. If you photograph people on the streets, you definitely require people skills to convince people to pose for you or to deal with them if they react negatively to being photographed in public spaces without their consent. You must be familiar with the local legislation and your rights as a photographer.

• Landscape: landscape photography is about capturing the essence of the environment around you. You must be someone very patient, capable of waiting hours for the right light angle or the perfect clouds, but also someone flexible enough to react to an unexpected change of weather. Someone who is good at researching and doing recces for locations and for perfect weather conditions but who also knows how to take advantage of a sudden shower.

• Press and Documentary: these two genres of photography are very similar in that they require storytelling skills. They are not so much about the technicalities of the craft but about telling a story with the utmost respect for the subject matter and the people you photograph. They require integrity and high moral standards, and in some situations, you must be willing to put your safety at risk. They differ mainly in the turnaround. Usually, press photographers are expected to have a fast turnaround, were documentary photographers tend to work more in long term projects.

• Sports: also a fast-paced environment, it requires good reflexes and a thorough understanding of the sports you are shooting. It usually involves expensive and heavy equipment.

• Advertising: this genre of photography is all about selling and trying to convince the viewer that they must have the product depicted in the image. It usually involves big clients with big budgets and large crews and the photographer is just a small piece in the whole production. Being able to coordinate with the rest of the areas involved to achieve the results that the client expects is essential.

• Weddings and Events: for me, this is one of the most stressful genres of photography. You just have one chance to get the images that you are hired for, and you are working on your client's most special occasion. It is fast-paced, requires nerves of steel, people skills, lots of equipment, very good reflexes and a love for weddings and events.

• Travel: this genre of photography is a sort of cocktail of other genres like documentary, street, landscape, food and portraiture. It is basically documenting the landscape, people, cultures, customs and history of a specific destination.

• Fine Art: this genre of photography is less about the photography itself and more about the vision of the artist and their creative expression. The artist uses the medium as a way to convey an idea, a concept or an emotion.

This is not a complete list, as there are many other genres of photography but it covers the most common ones. In general, photographers should be resourceful and must be able to solve last-minute mishaps promptly and with flexibility. Also, I believe that professional photographers should have respect for the craft, the industry (peers, crew, clients) and the subject (models, product). Only by respecting and understanding the industry is that we can contribute to improving it, but also we can benefit from its support.

Photo credit: behind the scenes image by Andrzej Gruszka.

Do you like what you just read? Consider becoming a patron on patreon.com/jccandanedo where you can learn more about my creative process and the stories behind my images. I’d love to have you as part of my Patreon community.

You can also subscribe to my weekly blog posts here!